In my previous post, I explained how to use Presenter View in PowerPoint 2016. It’s a nifty feature that, if you have a projection system, allows a presenter to see the current slide, next slide, speaker notes, and presenter tools on a separate screen. The audience sees only the slide.
Benefits to Presenter View
Teaching students how to give a presentation that is informative while captivating the attention of the audience is a valuable skill. An essential part of a presentation is the preparation of speaker notes. These notes provide structure to a presentation and encourage the audience to listen as well as view the screen. Speaker notes can include reminders of what to say and additional information or facts that do not appear on the screen. If a second screen is not available, speaker notes can be printed as Notes Pages or as an Outline. But if you have a projection device and can see the computer screen while presenting, Presentation View allows you to see your notes and reminders on your computer screen during the presentation. The projector only shows the slide to the audience.
Practice Practice Practice
Any presentation should include a number of rehearsals, either privately or with peer coaching, before it’s ready to unveil to an audience. Using Presenter View, the speaker can rehearse with the navigation tools, see the current and upcoming slides, practice using his notes, and become proficient using the pointer tools.
Control the Flow of Information
If the text on a slide is contained in bulleted points, set the animation so each one appears upon a mouse click. That way, you can limit the amount of words the audience can read and expand on the information as you speak. The audience will focus on both the slide as well as the speaker.
If there are pictures, you may want to control when they appear. Set the animation so images or diagrams show upon a mouse click. The viewers will focus on the picture only when you cause it to appear.
Presenter View allows you to preview what will happen when you press ‘next’ in advance of the audience seeing it.
The laser pointer, pen, highlighter, and eraser allow you to annotate, draw, or direct the eyes of the audience to particular words or images on the slide. Used sparingly, these tools help to attract and hold the attention of the audience. You can even black or white out the screen should you want to stop or pause the slide show.
See All Slides
During the question period at the end of the presentation, or at any time during the presentation, you may want to go to a particular slide. If you click See All Slides, a thumbnail of all slides appears on the presenter’s screen only. Click on the desired slide and it will appear on the audience’s projected screen.
The stopwatch at the top corner of Presenter View is handy if there is a time limit for the presentation. It’s also useful when practicing – are you speeding up each time you present? Be careful not to talk too fast when you become familiar with the slide show. Remember that the audience is watching it for the first time.