Tag Archives: skydrive

Setting Group Policies to Work with SkyDrive

Are your students unable to print or download files from SkyDrive at your school? Ask your system administrator to adjust your group policy settings by adding several URLs as a trusted source.

Please note, these instructions are written for Server 2003 (Yes, I know that’s OLD). If you have a newer server the instructions might be somewhat different, however the URLs will be the same.

NOTE: THIS SHOULD BE DONE BY YOUR SYSTEM ADMINISTRATOR.

You can open your Active Directory Users and Computers’ control panel by navigating to it on your Start menu by going to Program Files > Administrative Tools > Active Directory Users and Computers.

That will open a console that looks something like this:

active-directory

If you want the policy to apply to your entire domain, right click at the top of the console. The domain is specified by an icon of three computers. If you want to apply the policy to another group or organizational unit right click on that instead.

Choose Properties from the context menu and then you will see the screen below:

properties

Click on the Group Policy tab and then click the Open button. This is called the Group Policy Management tool. The organizational unit you previously selected will already be highlighted.

Right click on it and choose Create and Link a GPO Here

group management policy

That will take you to the place where you can name the policy. Name it something that will make it easily identifiable. Then click OK.

trusted sites

You have just created your policy. Now you need to define the settings that you want to trickle down to your clients. Locate your policy in the right pane and right click on it. Choose Edit to get started.

edit

Now you need to drill down to the settings that you want to set. In the left pane, click the + sign to expand each group as follows: Computer Configuration > Administrative Templates > Windows Components > Internet Explorer > Internet Control Panel > Security Page and then double click Site to Zone Assignment List in the right pane as you can see below.

zone assignment

After you double click on Site to Zone Assignment List you will see a window to enable the settings and configure it. Click enabled. Then click Show. On the Show Contents screen, click Add. By clicking add, you add URLs and specify what zone you want them to be placed in. You can also add wildcards to factor in variations of the URL.

Add the following URLs (one at a time) to allow your students to be able to view their SkyDrive documents as a PDF file, print the PDF, and download the Word file to their computer.

https://*.livefilestore.com/storageservice/passport/auth.aspx/* (this address uses wildcards * to include multiple portions of the url) (NOTE: This URL allows a file to be downloaded)

https://d.docs.live.net (NOTE: This URL allows a file to be downloaded)

https://word-view.officeapps.live.com/wv/WordViewer/request.pdf (NOTE: This URL permits printing)

add item

The number 2 denotes the number of the zone. In this case it is the trusted zone. Microsoft breaks down the settings as follows:

  1. Intranet zone – sites on your local network.
  2. Trusted Sites zone – sites that have been added to your trusted sites.
  3. Internet zone – sites that are on the Internet.
  4. Restricted Sites zone – sites that have been specifically added to your restricted sites.

After clicking OK you can wait for the 15 minute default refresh of Group Policy or you can run gpupdate.exe from the Run command on any workstation to see if it worked. Optionally you can also restart the workstations to force the update.

Your students will receive a series of prompts when they log into Skydrive and open a file. They must click Yes to be able to print and download.

SkyDrive Registration Tips for Educators

SkyDrive Tips for Educators

SkyDrive Registration Tips

I want to be able to use SkyDrive, a free online service, with my students to store files, share work, and collaborate on school projects. The school has Microsoft Office on all computers and the majority of students (if not all) have this software at home. Their familiarity with Microsoft tools will make it easy for them to learn how to use the Word, PowerPoint, and Excel Web Apps, as well as the other features built into Skydrive to do their school and home work.

The first step towards introducing students to Skydrive is to have everyone become registered Microsoft Account holders. This step should be easy…yet it hasn’t been.

The majority of students have existing Hotmail or Live accounts, which makes it simple for them to sign into their Skydrive account and join the Grade 7 Group I created to share files. However, about a third of the class are using Yahoo, Gmail, or other web-based email accounts which requires them to complete several steps to register for a Microsoft Account.

Here is what I discovered!

THERE IS A LIMIT TO THE NUMBER OF MICROSOFT ACCOUNTS YOU CAN CREATE IN ONE DAY!

At first, everything was going well. Those students with existing Hotmail or Live accounts were quickly able to sign into their Skydrive accounts and join the Grade 7 Group. Those students with Yahoo or Gmail had a bit more work. They had to key in their information, wait for a verification email to be sent to their Yahoo or Gmail accounts, and then click on the link to activate their new Microsoft Accounts.

We were able to create several new Microsoft Accounts before errors started to occur. I never had a chance to record the actual message or take a screen shot for future reference, however it read something like this, you have exceeded the number of Microsoft Accounts you can create in a day.

After those errors began to appear across computer screens throughout the lab, no more registrations could occur. We were at a standstill!

Five SkyDrive Registration Tips:

Here is what I have learned so far:

  • Start Simple: Have students with existing Microsoft Hotmail, Live, or Xbox Live accounts sign into Skydrive. If you created a group, have them join.
  • Register a Few Students at One Time: Have only a few students create a new Microsoft Account at a time.
  • Use Existing Email Address as Account Name: Have students use their existing Yahoo or Gmail email address as their Microsoft Account name, that way they don’t have to remember different usernames.
  • Use Familiar Password: Have students use their existing Yahoo or Gmail password as their Microsoft Account password so that they don’t have to remember something different, which might create confusion.
  • Security Questions: Have students select a security question instead of providing their phone number.

SkyDrive Forum:

I posted the issue I was having to the Microsoft Forum. I quickly received a response with some helpful suggestions. You can view them at the post: SkyDrive Registration – What is the Maximum Number of Microsoft Account Registrations in One Day?

Classroom Management Tips:

It can be difficult to have multiple things going on in the computer lab at one time and still have your students remain focused. Here is what we did to manage students’ workflow:

  1. Divide into Groups: Since we started registration for Skydrive last class many students are already existing Microsoft Account holders. The classroom teacher and I decided to divide the two groups – Existing Microsoft Account holders and Subscribers.
  2. Adjust Seating Arrangement: For this class to run smoothly we adjusted the regular seating arrangement. Before class, I posted stick-it notes to a line of eleven monitors with Existing Microsoft Account Holders names. Those students quickly found their seat when they entered the computer lab. The remaining students sat in an open seat. This arrangement made it easier to help both the Existing Microsoft Account holders and Subscribers because they were sitting together.
  3. Assign a Task: Existing Microsoft Account holders required a meaningful task they could complete independently. A TechnoWonderland word processing assignment was planned in advance. Students were given a one page worksheet with detailed instructions to follow. Since they were all sitting together they were encouraged to help one another if a question arose.
  4. Small Groups of Subscribers: The Subscribers were divided into three small groups. The first group worked with the classroom teacher to register for a Microsoft Account and join the Grade 7 Group. The second group worked with me to register. Meanwhile, the remaining students worked on the TechnoWonderland word processing assignment until it was their turn to register.
  5. Free Time: When a Subscriber was successfully registered, the student switched spots with an awaiting classmate and used the remaining time to complete a task of their choice. As well, when an Existing Microsoft Account holder completed their TechnoWonderland word processing assignment they also had free time. This allowed the classroom teacher and myself to solely focus on registration.

What’s Next?

I don’t want to give up. I really believe that using Skydrive will help students collaborate with peers on group projects, transfer files easily from home to school, and showcase their work.

So…my solution is to take small groups of the remaining students and register them during lunch recess.

Am I worried? YES!

If I have this much trouble registering what will it be like when the entire class is working in Skydrive. Will it freeze? Generate errors?

I’ll keep you posted!