Tag Archives: powerpoint

Why Students Should Use Presenter View in PowerPoint 1

presentation view

Are you or your students giving a PowerPoint presentation using a projector? Do you have speaker notes on the slides to which you would like to refer? Presenter View is a great feature in PowerPoint 2016 that allows the audience to see only the slide on a large screen while the presenter can see the slide, speaker notes, navigation icons, and even pen and laser pointer tools on their computer screen.

Few people are completely comfortable with speaking to a group. But having the tools to refer to notes, appear self-assured, and present a slide show competently will boost anyone’s confidence.

How to ‘Test’ Presenter View

Turn on Presenter View without being connected to a projector to test it.

  1. View slide 1 of a PowerPoint 2016 presentation. Click Slide Show in the taskbar.
  2. At the bottom of the screen, click Slide Show Options.
  3. Click Show Presenter View.
  4. If this does not work and you just see the slide, click Display Settings. Select Swap Presenter View and Slide Show.
presenter view

You will see the slide, the next slide that will appear (or next animation), speaker notes and a number of useful presenter tools.

Presenter View Features

Presenter View is an enhanced version of viewing the slide show. You see much more than just the slides, and the extra tools are helpful in giving a professional, effective presentation.

  • Navigation Buttons – Advance to the next slide or animation or go to the previous slide using the arrows.
  • Speaker Notes – Refer to your notes as a reminder of what you wanted to say for the slide. You can even change the font size of the notes while in Presenter View using the text tools at the bottom of the notes pane.
  • Next Slide – See a preview of the next slide, or if you have animations to control the flow of information, see what will appear next.
  • Tools – Direct the attention of the audience with a laser pointer, pen, or highlighter. You can change the pen color and erase as well.
  • Zoom – Use the magnifying glass tool to zoom into a specific part of the slide to draw the attention of the audience to it.
  • See All Slides – If there is a question period at the end or your presentation, or if you need to quickly go to another slide, use this tool to see a thumbnail of all slides.
  • Timer – Track how long you have been presenting the slide show. If the presentation is on a time limit, refer to this useful tool to time the slide show.

In my next post, I’ll list some of the benefits of using Presenter View with students to build public speaking skills and make their presentations engaging and compelling for their peers.

Teach Presentation Skills


Power up a presentation, teach essential research skills, and build public speaking techniques with TechnoPresenter technology project. Integrate this project into an area of the curriculum using any topic of study. This project is suitable for student in junior and middle school grades. Learn more about TechnoPresenter here.

Print Speaker Notes with PowerPoint 365 Online

In a previous post, I reflected on the importance of teaching effective public speaking strategies. In preparation for presenting a slide show project, we need to coach students with guidelines and tips on how to give a presentation that will engage the audience. TechnoPresenter is a TechnoKids project that specifically focuses on teaching presentation skills. Teach students how to include speaker notes as a valuable aid when presenting.

As slides are created for a PowerPoint presentation, notes should be added in the pane below the slide. These notes can include additional information that does not appear on the slides and anecdotes to spark audience interest. Presenters are cautioned not to read from their notes, but rather to use them as a cue.

Using PowerPoint 365 Online presents some challenges to print the speaker notes.

Use Option 1 if you have access to a full desktop version of PowerPoint.
Use Option 2 if you only have the Office 365 Online version of PowerPoint.

Option 1: Print Speaker Notes using PowerPoint

You can only use this option if you have the full desktop version of PowerPoint.

  1. Use email to send the file to a person who has the full version of PowerPoint:
    • Open the presentation in PowerPoint Online.
    • Click Share.
    • Enter the email and a brief message.
    • print speaker notes

    • Click Share.

  2. Open the presentation on a computer with the full version of PowerPoint:
    • Open the presentation in OneDrive. Click Edit Presentation and choose Edit in PowerPoint.
      OR With the presentation open in PowerPoint Online, click Open in PowerPoint.
      OR Click on the file received by email.

  3. From the File tab, click Print.
  4. Click the Full Page Slides option.
  5. Select Notes Pages.
  6. print speaker notes
    print speaker notes

  7. Click Print to send the file to the printer.

Option 2 Print Notes from the Browser

If you only have PowerPoint 365 Online you will print each slide of the slide show separately. You may have to make adjustments until all notes are visible, depending on which browser you are using.
Note: Printing from the browser only allows about 3 lines of notes. You may have to shorten your notes to make them fit or you can put all the sentences in one paragraph.

  1. Open the presentation in PowerPoint Online.
  2. Open the first slide that has notes. Make sure Notes is selected in the View tab.
  3. Locate the Print option in your browser.
    TIP: In Internet Explorer or Edge, Print may be in Settings or Tools. In Google Chrome it may be in Customize and Control Google Chrome.
  4. Pick Print Preview.
  5. Look carefully at the preview to see if you can read all of the notes easily.
    If not, change orientation and scale.
  6. Click Print. Repeat to print the last slide.

print speaker notes

Fun with Fonts

Are you looking for a quick language arts activity your students can do in one or two class periods in the computer lab? Why not have fun with fonts?

Have your students create a picture using words. This activity is a great way to encourage your students to use descriptive language. It can be done for a novel study unit, Family Day activity, or school year book page.

PowerPoint Activity

How to Create a Word Picture using PowerPoint

  1. Open PowerPoint.
  2. Change the layout of the slide to blank. If using a newer version of PowerPoint, click the Layout arrow on the Home tab and select Blank.
  3. Adjust the slide layout to landscape or portrait.
    1. If using PowerPoint 2007 or 2010, click the Design tab. Use the Slide Orientation command.
    2. If using PowerPoint 2013, click Slide Size on the Design tab, click Custom Slide Size, and make a selection from the options (TIP: You might want to type in the dimensions for the slide such as 8 x 10″).
  4. Draw a text box on the slide and type a word.
  5. Select the word and set the font and font size.
  6. Arrange the text box on the page.
  7. (OPTIONAL) Save the slide as a picture.
    1. If using PowerPoint 2007 or 2010, click the File tab. Click Save & Send and select Change File Type. Select PNG from the file types and click Save As.
    2. If using PowerPoint 2013, click the File tab. Click Export and select Change File Type. Select PNG from the file types and click Save As.


  • Make the Word Look Meaningful: Use a font that suits the meaning of the word. For example, use a font that has squiggly lines for the word silly.
  • Vertically Stack Letters: Press ENTER after each letter in a word to make the text vertical.
  • Bigger is Better: The larger the font size, the easier it will be to read. The smallest font size you should use is 20 pts. If you make the letters smaller, the text will be difficult to read when it is printed.
  • Save as Picture: Text that has a unique font applied will not be readable on a different computer that does not have the font installed. Instead, a substitution will be used or the text will appear as random symbols. If you want to print the file from a different computer, it is a good idea to save it as a picture. Now it can be printed anywhere.

How to Download and Install Fonts

Your computer only comes with basic fonts. To make this activity really fun, you might want to use the Internet to download free fonts onto each computer. The fancier, the better!

  1. To find reliable websites type free fonts into the search engine. Some of my favorite places to go for fonts are:
  2. Each site is a bit different. Typically, you need to download the font version that is right for your computer (Windows/Mac)
  3. Save the font to your computer. TIP: Save it to a place that you will be able to find it, such as Desktop or Documents.
  4. When you download the font, it will be zipped. You must right click on the compressed folder, and select Extract All. Click Extract.
  5. Now you will see an open folder with TrueType fonts. If there is a text file, it will contain information from the author of the font and will often offer a preview of the letter shapes. It is always a good idea to preview the file.
  6. To install a font, right click on it and from the menu select Install.

NOTE: Fonts are stored in the following location C:\Windows\Fonts

Office 2013 PowerPoint Transitions are Fantastic

Office 2013 has added many new transitions that make using PowerPoint FUN!

What is a transition?

A transition is an action that occurs between slides, when changing from one to another.

Why use a transition?

Transitions are more than just “razzle dazzle.” When used thoughtfully, they can improve a presentation.

Transitions can:

  1. begin a presentation with excitement
  2. emphasize a message
  3. enhance information about a topic
  4. divide ideas
  5. match the purpose of a presentation
  6. create viewer interest

What New Transitions are in Office 2013?

The good news is that Office 2013 has included some new transitions that will transform an average presentation into something EXTRADINARY. Here are a few of my favorites:

Begin a Presentation with Curtain: In Office 2013, the CURTAIN transition is a great way to begin a presentation. It transforms the slide into a curtain that gradually parts to show the next slide. This transition will attract immediate attention.

Emphasize a Message with Crush: A transition can emphasize a message to the audience. In Office 2013, the CRUSH transition is great for slides about an environmental topic related to recycling, garbage, or waste. This transition really makes a point.

Enhance Information about a Topic with Airplane: A transition should suit the topic of the presentation. In Office 2013, the AIRPLANE transition is a great choice for a presentation about flight or a famous aviator. It is also fun to watch!

Divide Ideas using Fall Over: A transition can be used to separate ideas to signal the audience you are changing topics. In Office 2013, the FALL OVER transition divides one topic area from another in a presentation effectively.

Match the purpose of a presentation using Page Curl: A transition can be used to match the purpose of the presentation. In Office 2013, the PAGE CURL transition is perfect for a digital story. It makes it easy to read the story as you change from one page to the next, simulating the action of a real book.

Create audience interest with Fracture: A transition can be used to create audience interest. In Office 2013, FRACTURE is a transition that attracts viewer attention because it is different and unique.

Transitions Make a Presentation BETTER!

TechnoToon is a unique and fun technology project in which students use PowerPoint or Google Slides to create a graphic story that looks like a cartoon or animated comic strip.