Tag Archives: google docs

Google Docs Keyboard Shortcuts

In a previous post I listed some keyboard shortcuts for Google Slides. Here’s a list of some Google Docs keyboard shortcuts for a PC that may help to speed up your work.

keyboard shortcuts google docs

Action Keyboard Shortcut
Working with a Document
Open a file CTRL + O
Insert a page break CTRL + ENTER
Find CTRL + F
Find again CTRL + G
Find and replace CTRL + H
Insert a footnote CTRL + ALT + F
Find the word count CTRL + SHIFT + C
Go to the beginning of the document SHIFT + HOME
Go to the end of the document SHIFT + END
Print a document CTRL + P
Editing Shortcuts Common to Many Apps
Undo CTRL + Z
Redo CTRL + Y
Copy CTRL + C
Cut CTRL + X
Paste CTRL + V
Paste without formatting CTRL + SHIFT + V
Duplicate CTRL + D
Select all CTRL + A
Text Shortcuts Common to Many Apps
Bold text CTRL + B
Italic text CTRL + I
Underline text CTRL + U
Insert a numbered list CTRL + SHIFT + 7
Insert a bulleted list CTRL + SHIFT + 8
Insert a link CTRL + K
Increase font size of selected text CTRL + SHIFT + >
Decrease font size of selected text CTRL + SHIFT + <
Working with Paragraphs
Left align CTRL + SHIFT + L
Right align CTRL + SHIFT + R
Center align CTRL + SHIFT + E
Justify CTRL + SHIFT + J
Increase paragraph indentation CTRL + ]
Decrease paragraph indentation CTRL + [
Apply normal text style CTRL + ALT + O
Working with Images and Drawings
Resize larger CTRL + ALT + K
Resize smaller CTRL + ALT + J

If I’ve missed any that you use and find handy, please let me know. To see a list of PC, Mac, and Chrome OS shortcuts for computer, android, Iphone and Ipad go to Keyboard Shortcuts for Google Docs.

Blend Microsoft Office and Google Docs into Curriculum

It can be a challenge to blend Microsoft Office and Google Docs into one program. Are you teaching in a school that requires your students to learn how to use both Microsoft Office and Google Docs? Or are you in a Bring Your Own Device (BYOD) setting where students have a variety of devices and software applications? There is a solution. TechnoKids computer curriculum is a collection of technology projects that use a project-based approach to learning. Lessons are available for Microsoft Office, Office Online, and Google Docs.

There are advantages to students knowing how to use both Microsoft Office and Google Docs applications. By becoming proficient in both, they will be better equipped to select the best technology tool to complete the task. Use the suggestions below to effectively blend Microsoft Office and Google Docs into curriculum using TechnoKids instructional materials.

Blend Microsoft Office and Google Docs

How to Blend Microsoft Office and Google Docs into One Program

Provide students with the project version that suits their device

Almost every TechnoKids technology project has a version available for Microsoft Office 2016, Microsoft Office 2013, Office Online, and Google Docs (there are a few exceptions). This allows schools with a BYOD policy to accommodate all students. The entire class can complete the same technology project. However, each person will use the project version that matches the software on their device. Since TechnoKids instructions are illustrated and step-by-step, students can work independently to complete assignments.

Select projects based on device availability

Many schools have a blend of devices that are available to students. For example, some may have a computer lab with Microsoft Office installed on the desktops, with classrooms that have access to mobile carts with Chromebooks. In this case, to provide a balanced program, you can divide the TechnoKids technology projects between use in the computer lab and classroom. A computer teacher could select a technology project that targets technology skills using Microsoft Office. At the same time, a classroom teacher could select a different technology project to integrate Google Docs into a curriculum unit during language arts or social studies class.

Divide the projects by grade

Some schools have assigned which grades will use Microsoft Office and which will use Google Docs. Often this decision is based upon when students are permitted access to email and online storage services. TechnoKids computer curriculum is designed to gradually build proficiency in using technology tools. Teachers in the elementary grades can use the Microsoft Office technology projects to build a solid foundation and promote digital citizenship. Later, as students enter Junior and Senior High they can use the Google technology projects to transition easily to web-based applications. Alternatively, a school may prepare older students for Microsoft Office Specialist certification or the workplace. In this case, the school program could use the Google technology projects in the elementary grades and then transition in middle school to TechnoKids’ advanced Microsoft Office technology projects.

Choose a project according to instructional goal

Study your curriculum and know the skills you must teach. Often, the learning objectives will dictate whether Microsoft Office or Google Docs is required. For example, if you are expected to introduce database skills then you will be selecting a Microsoft Access technology project from the TechnoKids computer curriculum collection. Or if you are required to teach Mail Merge then you will be selecting a Microsoft Word technology project as this function is not available in Google Docs.

TechnoKids Computer Curriculum

Pick a project version based on program features that boost creativity

Sometimes you can complete the same technology project in either Microsoft Office or Google Docs, but the final product will not look the same. This is because the software applications offer different features which can restrict or enhance creative expression. Certain TechnoKids technology projects have more razzle dazzle if they are completed using Microsoft Office. For example, TechnoMap uses the Zoom feature in Microsoft PowerPoint which gives the interactive map more “wow” than one made using Google Slides. Another example is the visual story produced in TechnoToon. This is more fun to make in Microsoft PowerPoint because there is advanced control over animation and effects. If you must blend Microsoft Office and Google Docs into curriculum, determine which product features will engage students the most and use that as a guide when selecting the application to use.

Pick a project version based on program features that offer a richer learning experience

In most cases, Microsoft Office and Google Docs are similar. However, there are times when the tools available in one application are superior to another. For example, TechnoKids technology projects that include a poll, survey, or questionnaire are best done in Google Forms because it has more options and better reporting. Although TechnoKids provides choice, you should select the project version that provides students with the most meaningful learning opportunity.

Decide on a project version based on file output

Consider the final product version and how it will be shared with others. For example, will it be printed, shown as a video, displayed on a screen, or posted to a school website? The answer to these questions can determine whether to use the Microsoft Office or Google Docs version of a TechnoKids technology project. For example, you may want to use the Microsoft PowerPoint version if the goal is to convert a presentation to a video to play at an Open House. However, if the goal is to post a presentation to a class blog then it would be better to use the Google Slides version of the technology project, as it can easily be linked or embedded.

Sequence projects to compare applications

TechnoKids computer curriculum provides an assortment of activities that target the same technology skill area while making an entirely different product. For example, there are multiple word processing projects that have students create books, journals, fact cards, newsletters, biographies, resumes, cover letters, advertisements, and more! When offering a blended program, you may want to teach a word processing project with Google Docs and then a different word processing project with Microsoft Office. This will introduce your students to both applications without them becoming bored by completing the same task. It is also an excellent reflective opportunity to compare application features.

Select one project, but complete it using different versions

There are several ways to blend one project version with another. Choose the option that best suits your situation:

  • Start the project in one project version but complete it using another. TechnoKids computer curriculum includes the same technology project for multiple versions of software. If time is a restriction, you can select the beginning assignments from one version of the technology project to start to create a product in one application. You can then select the ending assignments from another version of the same technology project to complete the task in an equivalent application. For example, students could begin to design a fact card in Google Docs by adding content but complete the formatting of the publication in Microsoft Word. This option provides an excellent way to compare program features and maximize instructional time.
  • Create the project in one project version but extend learning using another. TechnoKids technology projects include extension activities. These additional lessons can be used to combine the use of Microsoft Office with Google applications. For example, students could create a publication or presentation using the assignments in the Microsoft Office version of a technology project. Upon completion, they could then use Google Docs to complete an extension activity related to the theme.
  • Create the project in one project version but collaborate using another. TechnoKids technology projects include activities that include an opportunity to work with others. To blend the versions together, students could use the Microsoft Office instructions to create a product. Upon completion, the file could then be uploaded to Google Drive and shared with peers. Using the Google version of assignments, students could co-author, engage in a question & answer session, or peer review using commenting.

We are here to help! If you are expected to blend Microsoft Office and Google Docs applications into curriculum, it is important to be familiar with program features to provide students with the best learning opportunity. Contact TechnoKids to discuss project selection or program design.

Explore Tool in G Suite for Education

explore tool

The Explore Tool is in the lower right corner of any Docs, Slides, or Sheets document.

Google Apps for Education recently announced that it will now be known as G Suite for Education. Along with the rebranding, some other updates were made. Most notable for teachers, the Research Tool has been eliminated and replaced by the Explore Tool, which has some benefits and but also a significant shortcoming.

First, the bad news. Gone is the ability to add citations and footnotes directly into a document using the Research Tool. For teachers and students, this is an unfortunate setback. Being able to easily and quickly identify sources is an essential research skill. What used to be an onerous task, was made simple by the Research Tool. One click on Cite automatically inserted a citation and footnote. We hope that Google will reinstate this function soon. In the meantime, in my next post, I’ll include some online citation makers that create a citation with the click of a button!

The good news is that you can still search without leaving the document. Spending less time switching between apps allows students to focus on the assignment and its content.

In Docs, clicking on the Explore Tool offers three options: WEB, IMAGES, and DRIVE.

Enter a topic into the search box. WEB results include a title, URL, and short snippet summarizing the website. Clicking on a link opens a new browser tab.
explore search results

Clicking on IMAGES offers a gallery of pictures related to the search term. To insert an image into the document, simply drag it where it is to be placed. It will, by default, be in line but text wrap can be changed by selecting the image and choosing Wrap text.
explore tool images

Selecting DRIVE looks in your Google Drive for files that include the search term.

If the Explore Tool is opened when there is already text in the document, instant search suggestions are given based on the contents. Google calls this ‘insight’ and it does seem to work quite well.

The Explore Tool is consistent in Sheets and Slides. In Sheets, use the Explore Tool to ask questions about data using words if you do not know how to construct a formula. Formula and formatting suggestions are offered based on the content of the spreadsheet. In Slides, the Explore Tool also offers design suggestions as well as search results.

The research recommendations, design tools, and insight capability of this new tool make it an effective and productive update to G Suite for Education.

Reflection Questions for Biography Projects

biography reflection questions

Biographies do more than inform readers about a remarkable life. These true life stories explain the contributions of a notable person. A study of a hero or famous figure provides advice and insight for life lessons. Biographies can offer motivation and inspiration as the reader makes connections to their own experiences. Reflection after reading or writing a biography provides further learning. History becomes more meaningful and relevant. As students consider the positive contributions of a successful life as well as the struggles, mistakes, failures and character flaws, they can find things in common with their own lives.

Biographies and You: Reflection Questions

After a biography study, students pick a question, discuss their insights with their peers, and write a short response.
reflection questions for biographies

  1. How does the person inspire you to act?
  2. How does the life of this person make you believe your dreams can come true?
  3. What hope for the future does this person give to you?
  4. What character trait does the person possess that you wished you had? Why?
  5. What was the person’s secret to success? How can you apply this secret to your own life?
  6. What can you do today as a direct result of the person’s contributions?
  7. What emotions does this person make you feel?
  8. How does their life story help you to understand a different viewpoint?
  9. What change has happened in the way you think as a result of reading the biography?
  10. What experiences did the person have that are similar to your own life?
  11. What character traits do you share with the person?
  12. What fact did you find most interesting about the person? Why?
  13. Who do you know that is similar to the person? How are they the same?
  14. What do you think would be different today if the person had not lived?
  15. What celebrity should play the person in a movie? Why?
  16. What does this person’s life tell you about the time in which they lived?
  17. Why would you recommend this biography to another reader?
  18. If you could talk to the person, what question would you ask?
  19. Would you like to be the person? Why or why not?
  20. Would you like to be the son or daughter of the person? Why or why not?

TechnoBiography is a project-based technology project reflection questionsin which students are guided through online research about a notable figure, write a personal history organized with headings, list contributions with a graphic organizer, and create a table showcasing artifacts. The completed Ebook is shared in Google Apps or Office 365 Online.