Tag Archives: google apps

How to Share TechnoKids Files Using Google Drive

At TechnoKids, we’re often asked how our templates, samples, or workbook files can be shared with students. One common option is to use Google Drive. The only prerequisite is that each student must have an individual Gmail account.

Before getting started it is important to refer to your site license agreement. TechnoKids files cannot be placed in the public domain. The folder MUST BE KEPT SECURE and only shared with approved users.

INSTRUCTIONS FOR THE TEACHER

Make a Folder in My Drive

  1. Sign in to the teacher’s Google Drive account.
  2. Make a folder:
    1. Click New and pick Folder.
      new
    2. Name the folder with the name of the project you’re using, e.g., Bookmaking, Toon, or Journal.
    3. Click Create.
  3. Upload the files to the new folder:
    1. Drag and drop the files from the folder OR click New and choose File Upload.
    2. Navigate to the location of the files, select them, and click Open.
  4. Copy files from the TechnoKids student folder to a Google Drive folder.

    Convert the Files (OPTIONAL)

    IMPORTANT: Google Docs does not have a native format. This means that TechnoKids templates are Microsoft Office files. To make it easier for your students to open the templates, convert the files into Google Docs files.

    If you are using a TechnoKids project that has templates such as TechnoBookmaking, TechnoMe, or TechnoRestaurateur then do this step.

  5. If the file is a Microsoft Office file type (pptx, docx, or xlsx), double click on it.
  6. Is the file a template? If yes, do this step.

  7. Select Open with and pick the Google application such as Google Slides, Google Docs, or Google Sheets.
  8. Open the file with the Google application.

  9. The file will open in the Google application. This will create a Google file that is easy to share with students. Close the tab (X).
  10. You will notice you have TWO files – one is the original Microsoft Office file – the other one is the new Google file. DELETE the original file. KEEP THE GOOGLE FILE.
  11. Delete the original file and keep the new Google file.

  12. Repeat to convert all templates and delete the original files. For example, the picture below is for the project TechnoRestaurateur.
  13. Google Drive

    Now there is only a Google Sheets, Docs, and Slides version of the files.

    Share the Folder

  14. Go back to My Drive. If necessary, close any tabs that were opened for the converted files.
  15. Select the folder.
  16. Click Share.
  17. share share TechnoKids files

  18. Enter the email addresses of all students. You may have created a directory so they can be all added at once.
  19. Click the edit options and choose Can view only. This step ensures that students cannot edit the file unless they save a copy.
  20. edit options share TechnoKids files

  21. You may want to add a note to your students. Students will receive an email with a link. Click Send

TIP: You may want to share a link with students instead of send an email. To do this, click Get shareable link. Select can view. Share the link with students. MAKE CERTAIN THAT WHERE YOU POST THE LINK IS SECURE AND THAT IT WILL NOT BE ACCESSIBLE TO THE PUBLIC.

INSTRUCTIONS FOR THE STUDENTS

  1. Open the email and click the link to go to their Google Drive OR open their Google Drive.
  2. Click Shared with me.
  3. Open the folder.
  4. Right click on a file OR single click the file and click More actions.
  5. more actions share TechnoKids files

  6. Pick Make a copy.
  7. Go to My Drive and double click the Copy file to open it.
  8. Rename the file. Now students will be able to work on, edit, and have a copy of their own file.

WHAT ABOUT THE PDF ASSIGNMENT SHEETS?

Each TechnoKids project has a Workbook folder. In it, are digital assignments that students can use to follow instructions and type their answers. Your students must make a copy of each PDF assignment. This will save the file to their Google Drive. They can then use the Chrome extensions XODO or KAMI to open the file and type their answers. To learn more read the blog article, PDF Reader for TechnoKids Files or watch the video, Annotate with XODO TechnoKids Workbooks.

Google Docs Keyboard Shortcuts

In a previous post I listed some keyboard shortcuts for Google Slides. Here’s a list of some Google Docs keyboard shortcuts for a PC that may help to speed up your work.

keyboard shortcuts google docs

Action Keyboard Shortcut
Working with a Document
Open a file CTRL + O
Insert a page break CTRL + ENTER
Find CTRL + F
Find again CTRL + G
Find and replace CTRL + H
Insert a footnote CTRL + ALT + F
Find the word count CTRL + SHIFT + C
Go to the beginning of the document SHIFT + HOME
Go to the end of the document SHIFT + END
Print a document CTRL + P
Editing Shortcuts Common to Many Apps
Undo CTRL + Z
Redo CTRL + Y
Copy CTRL + C
Cut CTRL + X
Paste CTRL + V
Paste without formatting CTRL + SHIFT + V
Duplicate CTRL + D
Select all CTRL + A
Text Shortcuts Common to Many Apps
Bold text CTRL + B
Italic text CTRL + I
Underline text CTRL + U
Insert a numbered list CTRL + SHIFT + 7
Insert a bulleted list CTRL + SHIFT + 8
Insert a link CTRL + K
Increase font size of selected text CTRL + SHIFT + >
Decrease font size of selected text CTRL + SHIFT + <
Working with Paragraphs
Left align CTRL + SHIFT + L
Right align CTRL + SHIFT + R
Center align CTRL + SHIFT + E
Justify CTRL + SHIFT + J
Increase paragraph indentation CTRL + ]
Decrease paragraph indentation CTRL + [
Apply normal text style CTRL + ALT + O
Working with Images and Drawings
Resize larger CTRL + ALT + K
Resize smaller CTRL + ALT + J

If I’ve missed any that you use and find handy, please let me know. To see a list of PC, Mac, and Chrome OS shortcuts for computer, android, Iphone and Ipad go to Keyboard Shortcuts for Google Docs.

Spanish Resources for Teachers

Are you teaching in Spanish? Do you have English Language Learners who need support? Is your classroom bilingual? Do you need quality instructional materials to engage students and help them succeed? Great news! TechnoKids Inc. has released a collection of technology projects in Spanish. These Spanish resources have lessons designed for elementary, middle school, and high school students.

NEW! Spanish Resources TechnoKids Technology Projects

The Spanish Bundle by TechnoKids Inc. is a collection of three of our most popular technology projects – TechnoToon, TechnoResearch, and TechnoCandy. Each technology project has a teacher guide, workbook, and resources. All instructional activities, materials, and assessment tools are in Spanish. The lessons have detailed instructions for Google Docs, Google Sheets, and Google Slides. They are ideal for a language learning program. In addition, they can be used to help students that are not yet proficient in English to succeed in a classroom setting.

Spanish Activities for Google Docs, Google Sheets, and Google Slides

The lesson plans in the Spanish Bundle use a project based learning approach. Students use technology to create a digital story, design a research card, and manipulate data to develop a solution. The Spanish activities blend technology skills with language arts and mathematics.

spanish resources

Spanish resources for teachers and students.

  • TechnoToon: Create a digital story using Google Slides. Combine images, text, and animation to produce an animated comic strip. Have students write the story in Spanish or use the Spanish worksheets to assist English Language Learners who need support.
  • digital story

    View a digital story made using TechnoKids Spanish resources.

  • TechnoResearch: Design a Fun Fact Card using Google Docs. Research a topic and then organize information into an informative publication. Develop essential Internet research and word processing skills. Have language learners write the fun fact card in Spanish or have Hispanic students use the materials to independently follow instructions.
  • TechnoCandy: Boost candy sales. Analyze data using Google Sheets and then recommend a solution in a Google Docs report. Teach essential spreadsheet skills. Integrate technology into a language learning program or provide English Language Learners with Spanish resources to succeed in the classroom.
  • Spanish spreadsheet lesson

    View a sample spreadsheet lesson in Spanish.

Computers and technology are valuable tools that can help students learn a language. Activities from the Spanish Bundle use Google Apps to provide meaningful tasks that encourage independence and make learning fun.

Explore Tool in G Suite for Education

explore tool

The Explore Tool is in the lower right corner of any Docs, Slides, or Sheets document.

Google Apps for Education recently announced that it will now be known as G Suite for Education. Along with the rebranding, some other updates were made. Most notable for teachers, the Research Tool has been eliminated and replaced by the Explore Tool, which has some benefits and but also a significant shortcoming.

First, the bad news. Gone is the ability to add citations and footnotes directly into a document using the Research Tool. For teachers and students, this is an unfortunate setback. Being able to easily and quickly identify sources is an essential research skill. What used to be an onerous task, was made simple by the Research Tool. One click on Cite automatically inserted a citation and footnote. We hope that Google will reinstate this function soon. In the meantime, in my next post, I’ll include some online citation makers that create a citation with the click of a button!

The good news is that you can still search without leaving the document. Spending less time switching between apps allows students to focus on the assignment and its content.

In Docs, clicking on the Explore Tool offers three options: WEB, IMAGES, and DRIVE.

Enter a topic into the search box. WEB results include a title, URL, and short snippet summarizing the website. Clicking on a link opens a new browser tab.
explore search results

Clicking on IMAGES offers a gallery of pictures related to the search term. To insert an image into the document, simply drag it where it is to be placed. It will, by default, be in line but text wrap can be changed by selecting the image and choosing Wrap text.
explore tool images

Selecting DRIVE looks in your Google Drive for files that include the search term.

If the Explore Tool is opened when there is already text in the document, instant search suggestions are given based on the contents. Google calls this ‘insight’ and it does seem to work quite well.

The Explore Tool is consistent in Sheets and Slides. In Sheets, use the Explore Tool to ask questions about data using words if you do not know how to construct a formula. Formula and formatting suggestions are offered based on the content of the spreadsheet. In Slides, the Explore Tool also offers design suggestions as well as search results.

The research recommendations, design tools, and insight capability of this new tool make it an effective and productive update to G Suite for Education.