Zoom Tool in PowerPoint for Awesome Presentations Part 1

Slide Zoom is a new PowerPoint tool that can make any slide show into an interactive, non-linear, and engaging presentation. It’s also an easy way to make links in a presentation look professional. Use the Zoom Tool to navigate through slides in any order. Or, if you’re designing a presentation for use in kiosk mode, where users play the slides themselves, Slide Zoom allows you to effortlessly organize how they will experience the show.

zoom tool

PowerPoint Zoom Tool

When you create a Zoom in PowerPoint, you make a link to a slide. For example, on a title page you may choose to have a number of links to different slides in a presentation. For different audiences, different topics, or to have flexible ways of navigating through a slide show, the Zoom Tool allows you to make thumbnail versions of slides on the title page. These thumbnails are also actual links or buttons to connect to the slides.

How to Create a Slide Zoom

Here’s how to make a link on a PowerPoint title page to other slides in the slide show.zoom tool

  1. Open a slide show in PowerPoint. You should have a minimum of three slides.
  2. View the title slide.
  3. On the Insert tab, click Zoom. Select Slide Zoom.
  4. Pick Slide Zoom

  5. The Slide Zoom dialog box opens. Select the slides in the presentation.
  6. Select Slides

  7. Click Insert. A thumbnail of each of the slides appears on the title page. These are the Slide Zooms.
  8. Move and resize each thumbnail to arrange them on the title slide.
  9. Select a Slide Zoom. From the Zoom Tools Format tab, click Return to Zoom. Check Return to Zoom for the other Slide Zooms.
  10. Check Return to Zoom

  11. Use the tools on the Zoom Tools Format tab to customize the thumbnails:
  12. Change Image – Swap the slide thumbnail with a picture file, online image, or icon.
    Duration – Set the length of time it takes to zoom from one slide to another.
    Zoom Styles – Apply a style to the Zoom.
    Zoom Border – Customize the outline color, weight, and dash style.

    Zoom Effects – Add effects such as a reflection, glow, or shadow to a Zoom.
    Zoom Background – Show or hide the frame of the Zoom.
  13. Click Slide Show in the taskbar to view the presentation in full screen mode. Click on any of the slide thumbnails to go directly to that slide.
  14. Click on the title slide (not on a slide thumbnail). You will notice that you are able to see the next slide. You need to fix that! Exit Slide Show view.
  15. Click the Transitions tab. Remove the checkmark from the On Mouse Click box in the Timing group.
  16. Now view the Slide Show again. You should be able to click the title slide and it not advance.

Slide Zoom Ideas for Curriculum Integration

Slide Zoom is a nifty tool to easily make navigation through a slide show dynamic and unique. Use it in any slideshow that doesn’t require the viewer to follow a linear or predetermined path through the slides. Create Zooms for each slide on the title page so viewers can move through the slideshow in any order.

Here are some ideas:

  • Understand the Human Body
    Make a slide with a diagram of the human body. Create additional slides explaining each system of the body, for example circulatory, respiratory, digestive etc.
  • Explore a Map
    On the title slide, insert a map of a country, region, or any area under study. Make slides that allow a viewer to learn more about the place such as tourist attractions, physical features, ecosystems, capital city, endangered areas, economic resources etc.
  • Discover Space
    Create a title slide with an image of the solar system. Make separate slides for each planet or space phenomena such as comets, asteroids, and meteroids.
  • Label Parts of a Plant or Animal
    Make a title slide with a picture of a plant or animal. Create slides that describe the parts of object and explain their function or importance.
  • Highlight Stages
    Create a title slide using SmartArt that outlines a process. For example the life cycle of a butterfly, stages of manufacturing, or water cycle. Design slides to provide details about each stage.
  • In my next post about the Zoom Tool, find out how to make a Section Zoom and a Summary Zoom.

    TechnoMap PowerPoint Lesson Plans

    map skills lesson plansTechnoMap is a technology project that teaches map skills. Students create an interactive map of a location, connecting places with events, issues, or people. In this project, students use Zoom to link markers on a map to slides explaining the significance of each area. Learn more about TechnoMap here.

Why Students Should Use Presenter View in PowerPoint 2

In my previous post, I explained how to use Presenter View in PowerPoint 2016 and 2013. It’s a nifty new feature that, if you have a projection system, allows a presenter to see the current slide, next slide, speaker notes, and presenter tools on a separate screen. The audience sees only the slide.

Benefits to Presenter View

Speaker Notes

Teaching students how to give a presentation that is informative while captivating the attention of the audience is a valuable skill. An essential part of a presentation is the preparation of speaker notes. These notes provide structure to a presentation and encourage the audience to listen as well as view the screen. Speaker notes can include reminders of what to say and additional information or facts that do not appear on the screen. If a second screen is not available, speaker notes can be printed as Notes Pages or as an Outline. But if you have a projection device and can see the computer screen while presenting, Presentation View allows you to see your notes and reminders on your computer screen during the presentation. The projector only shows the slide to the audience.

Practice Practice Practicepresenter view
Any presentation should include a number of rehearsals, either privately or with peer coaching, before it’s ready to unveil to an audience. Using Presenter View, the speaker can rehearse with the navigation tools, see the current and upcoming slides, practice using his notes, and become proficient using the pointer tools.

Control the Flow of Information
If the text on a slide is contained in bulleted points, set the animation so each one appears upon a mouse click. That way, you can limit the amount of words the audience can read and expand on the information as you speak. The audience will focus on both the slide as well as the speaker.
If there are pictures, you may want to control when they appear. Set the animation so images or diagrams show upon a mouse click. The viewers will focus on the picture only when you cause it to appear.
Presenter View allows you to preview what will happen when you press ‘next’ in advance of the audience seeing it.

Tools
The laser pointer, pen, highlighter, and eraser allow you to annotate, draw, or direct the eyes of the audience to particular words or images on the slide. Used sparingly, these tools help to attract and hold the attention of the audience. You can even black or white out the screen should you want to stop or pause the slide show.

presenter view

Use the laser pointer, pen, or highlighter to direct the viewers’ attention.

See All Slides
During the question period at the end of the presentation, or at any time during the presentation, you may want to go to a particular slide. If you click See All Slides, a thumbnail of all slides appears on the presenter’s screen only. Click on the desired slide and it will appear on the audience’s projected screen.

Timer
The stopwatch at the top corner of Presenter View is handy if there is a time limit for the presentation. It’s also useful when practicing – are you speeding up each time you present? Be careful not to talk too fast when you become familiar with the slide show. Remember that the audience is watching it for the first time.

Teach Presentation Skills

technopresenterTeach essential research skills, power up a presentation, and build public speaking techniques with TechnoPresenter. Integrate this technology project into a curriculum area using any topic of study. This project is suitable for student in junior and middle school grades. Learn more about TechnoPresenter here.

Why Students Should Use Presenter View in PowerPoint 1

presentation viewAre you or your students giving a PowerPoint presentation using a projector? Do you have speaker notes on the slides to which you would like to refer? Presenter View is a great feature in PowerPoint 2016 and 2013 that allows the audience to see only the slide on a large screen while the presenter can see the slide, speaker notes, navigation icons, and even pen and laser pointer tools on their computer screen.
Few people are completely comfortable with speaking to a group. But having the tools to refer to notes, appear self-assured, and present a slide show competently will boost anyone’s confidence.

How to ‘Test’ Presenter View

Turn on Presenter View without being connected to a projector to test it.

  1. View slide 1 of a PowerPoint 2016 or 2013 presentation. Click Slide Show in the taskbar.
  2. At the bottom of the screen, click Slide Show Options.
  3. Click Show Presenter View.
    If this does not work and you just see the slide, click Display Settings. Select Swap Presenter View and Slide Show.
presenter view

You will see the slide, the next slide that will appear (or next animation), speaker notes and a number of useful presenter tools.

Presenter View Features

Presenter View is an enhanced version of viewing the slide show. You see much more than just the slides, and the extra tools are helpful in giving a professional, effective presentation.

Navigation Buttons – Advance to the next slide or animation or go to the previous slide using the arrows.
Speaker Notes – Refer to your notes as a reminder of what you wanted to say for the slide. You can even change the font size of the notes while in Presenter View using the text tools at the bottom of the notes pane.
Next Slide – See a preview of the next slide, or if you have animations to control the flow of information, see what will appear next.
Tools – Direct the attention of the audience with a laser pointer, pen, or highlighter. You can change the pen color and erase as well.
Zoom – Use the magnifying glass tool to zoom into a specific part of the slide to draw the attention of the audience to it.
See All Slides – If there is a question period at the end or your presentation, or if you need to quickly go to another slide, use this tool to see a thumbnail of all slides.
Timer – Track how long you have been presenting the slide show. If the presentation is on a time limit, refer to this useful tool to time the slide show.

In my next post, I’ll list some of the benefits of using Presenter View with students to build public speaking skills and make their presentations engaging and compelling for their peers.

Teach Presentation Skills

technopresenterPower up a presentation, teach essential research skills, and build public speaking techniques with TechnoPresenter technology project. Integrate this project into an area of the curriculum using any topic of study. This project is suitable for student in junior and middle school grades. Learn more about TechnoPresenter here.

PDF Adobe Acrobat Reader and TechnoKids Projects

TechnoKids Teacher Guides and Student Workbooks are in PDF format. Which PDF reader will you use to view the documents? There are lots of free and paid PDF readers but you may already have Adobe Acrobat Reader on your computer. If not, it’s a free download. Follow the link at the end of this blog to download the latest version of Adobe Reader.

You can use Adobe Acrobat Reader to open and read files, but it has some additional features that allow you to comment, or annotate, the PDF document. Often TechnoKids assignments ask students to fill in the blanks, write a planner, complete a quiz, or check items in a checklist. With the tools in Adobe Reader, these questions can be answered digitally, a bonus for the paperless classroom. TechnoKids even includes separate digital copies of every assignment so that students can easily complete and track their work electronically.

Watch an Adobe Acrobat Reader video.

pdf and video

Here are step-by-step instructions to use Adobe Acrobat Reader to open PDF files and use the tools to add notes or comments.

Open the File in Adobe Reader

  1. Open Adobe Acrobat Reader.
  2. From the File menu, pick Open.
  3. Go to the place where you saved the TechnoKids assignments. Choose Assignment 1 and click Open.
  4. Find a place where an answer or annotation is needed – a blank to fill in, a checklist to complete, a multiple choice review, or other question.
  5. In the pane on the right side of the window, pick Comment. A commenting toolbar appears at the top of the screen. Use the tools to draw freehand or type with the keyboard.

Draw Free Form

Use this tool to make a checkmark, circle, line, or whatever you need to draw.

  1. Select the pencil, called Draw free form. Draw Free Form
  2. Click the Color Picker and choose a color.
  3. Click Line Thickness and drag the slider to choose a width.
  4. Click and drag on the document.

Draw Free Form

Add a Text Box

This method adds a text box with an outline.

  1. Select Add text box. adobe acrobat reader
  2. Click in the document where the text box is to be placed. A box appears.
  3. Type the answer. Press the ESC key or click outside the box when finished.
  4. To adjust the placement of the text box, drag it to position.
  5. Use the Color Picker to change the border or fill color of the box.

textbox

Add Text Without a Text Box

Use this tool if you want just text with no box outline.

  1. Select Add text comment. add text comment
  2. Click in the document and begin typing.
  3. To format the words, select the text and use the Text Properties tools that appear: font, size, color, and line spacing.
  4. Press ESC or click away from the text.
  5. If necessary, move the words by dragging.

text

Save Your Work

  1. From the File menu, click Save As.
  2. Go to the place where you save your work. (You may want to organize your files by creating a subfolder with the name of the project.)
  3. Click Save.
  4. Close Adobe Reader.

Open and Continue Working

  1. Open Adobe Reader.
  2. Double click on the document listed in the main window, or click Open in the File menu.
  3. Click Comment in the pane on the right. Notice that there is a list of the annotations made in the last session, together with the tool used.
  4. To make changes – edit, format, or delete – click on any comment in the list to select it.
  5. Continue to fill in any answers.
  6. When finished, click Save to overwrite the previous work.

Be sure to have the latest version of Adobe Acrobat Reader to access the updated features. Download it here.

TechnoPresenter is a technology project animating a presentationto build public speaking skills with elementary and middle school students. Students use the digital workbook to answer questions and follow instructions. They create a slide show on a topic of their choice, add speaker notes, and then present to their peers. Read more about TechnoPresenter here.