Do you want to share handouts with students, letters with parents, or documents with staff members? You can!
One of the EASIEST ways to share files using SkyDrive is to create a folder. You can then generate a link to the folder. Anyone who has the link can click on it to view the folder contents. The link can be put on a school website, class blog, printed newsletter, or included in an email message.
If you prefer your instructions in a printed format download How to Create a Link to a Shared Folder using SkyDrive.
Let’s get started!
What do you need?
You need to have a SkyDrive account. If you already have one move onto the next step.
- To register for an account visit http://skydrive.live.com
- Click on the link Sign up now .
- Follow the on-screen prompts to create an account.
TIP: Are you tired of having to remember multiple email addresses and passwords? If you already have an email account, use it to create your Microsoft account.
TIP: Write down your username and password and store it in a safe place so you do not forget them!
Login to SkyDrive
- Visit http://skydrive.live.com
- Type in username and password and then click Sign In .
- When you first login to SkyDrive, you will see a navigation bar along the TOP and RIGHT side with tiles in the middle screen. The tiles are folders. Your screen will look something like this:
Create a Folder and Upload Files
- Click Create and select Folder.
- Type in a name, such as Staff. Press ENTER.
- Click on the folder to open it. You will see a message that says your folder is empty.
- To upload a document, click UPLOAD in the top bar.
- Access the file from your computer. Select it, and then click Open.
- An indicator will show that the files are uploading:
- When finished, the files will show up in the folder:
- To close the folder you can click Files on the bar at the right. OR, you can click Name’s SkyDrive in the pathname above the files.
If you have more than one file to upload (and they are located in the same spot), press the CTRL key at the same time you click on the file. Continue to hold the CTRL key and click files until all the files you want are selected. When you are finished, click Open.
Share the Folder using a Link
There are many ways to share a folder. You can send a link automatically in an email, post a link using Facebook, Twitter, or LinkedIn, or generate a link that you manually share. I prefer the last option because it offers FLEXIBILITY! I typically, bookmark it. I can then easily share the link by posting it to a school website, recording it in a printed document that is sent home to parents, or emailing it to a mailing list.
- Move your mouse over top of the folder you want to share. Select the folder by clicking in the top right check box.
- Right click on the folder and select SHARING, or click SHARING in the top bar.
- Click Get a link.
- Click on either View only or View and edit, click Create.
- THIS IS A CRITICAL STEP! The link is VERY long. Click Shorten. DO NOT CLICK CLOSE YET!!!
- RECORD THE SHORTENED LINK!
- To make sure you don’t lose the URL – save it digitally! Select the shortened link. Right click on it and select Copy or use the keyboard shortcuts CTRL + C. Open up a Word document. Right click the mouse and select Paste. Save the document as link.
- Now you can share this link with anyone! You can place it on your class blog, school website, newsletter, or in an email message.
- ANYONE who clicks on the link will be able to view the files in your folder WITHOUT HAVING A SKYDRIVE ACCOUNT. Please note, they cannot see any of your other folders/files in SkyDrive.
- Want to test the link? Log out of SkyDrive. Type the URL into the browser window and press ENTER. You will see EXACTLY what the students, parents, or staff will see.
From the options, decide the access you want to allow users to have. Do you want them to be able to view the files or view and edit the files? Please note, in both cases, the user will be able to download a copy of the files. DO NOT PICK PUBLIC – THAT WILL MAKE IT SO ANYONE IN THE WORLD CAN SEE THE FILES!